EHEST publishes Safety Management Toolkit for non-Complex Operators

The European Helicopter Safety Team (EHEST) today released a Safety Management Toolkit for non-Complex Operators consisting of a Safety Management Manual (SMM), a Guidance Document and an Emergency Response Plan.

This Toolkit has been created by the Specialist Team Operations & SMS of EHEST. The SMM Version 1 for Non-Complex operators has been developed with consideration of Annex III of the EU regulation on Air Operations, Part ORO Subpart GEN Section II ‘Management System’ and the relevant AMCs and GM published in October 2012. It will be particularly useful for Non-Complex operators with limited experience of running a Safety Management System (SMS).

Visit the EHEST Safety Management page for more information.


Category Featured News, News

Safety Management Toolkit – August 2012

2 August 2012 - EHEST released a comprehensive Safety Management Toolkit developed with consideration to EU rules on Air Operations (Annex III, Part ORO Subpart GEN Section II Management System) which are expected be finalised later this year. The Toolkit was designed for Complex Operators and is particularly useful for those with limited experience of Safety Management Systems (SMS). It consists of a Safety Management Manual (SMM), an Emergency Response Plan (ERP) and a Safety Management Database User Guide.

The SMM is a sample manual designed to assist operators in creating their own manuals, which must be adapted to reflect individual needs, nature of operations and procedures. Since having a ERP will be required under future rules, the EHEST response plan in this Toolkit aims to help organisation to respond in the case of accidents, serious incidents or any event triggering a crisis.

Finally, the Safety Management Database User Guide provides example registers of typical helicopter hazards and risks in Commercial Air Transport (CAT) operations, a unique feature provided by the EHEST for safety management purposes.

Access the EHEST SMS webpage page

Category Featured News, General, Leaflets and Toolkits

Pre-departure Risk Assessment Check List

This tool has been developed to allow pilots and technicians to evaluate the actual risk of the flight or of the maintenance. The tool is based on the PAVE (Pilot, Aircraft, enVironment, External pressure) check list and adapted for the type of flight (HEMS, leisure, training, passenger etc.).

EHEST – Pre departure check list V1

The final purpose is to make pilots and technicians aware that small simple situations, when combined, can raise the total risk significantly, eventually resulting  in a situation so dangerous that the flight or maintenance itself is not suggested unless some of the risky situations are mitigated.

Certain type of flights do not allow for a “just before flight” risk assessment (e.g. HEMS flights) and it is not feasible for a pilot to complete a checklist when he/she needs to take off in 2/3 minutes. Nevertheless these kind of situations allow for a “pre-day” or “pre-shift” risk assessment, evaluating the worst possible scenario with realistic elements, or evaluating several different possible scenarios.

The tool is released and intended as a basic reference: the questions and the scoring must be reviewed and adapted by the operator, school or pilot to reflect the actual type of operations that will be executed. Dedicated procedures must be issued when scoring is within “CAUTION” or “HIGH RISK” areas (i.e. “Seek for Operation Post Holder approval” or “Cancel the flight”).

Tool usage:

The pilot or the technician must go through all the questions of the related type of operation (tabs on the bottom of the document). To select the proper answer just left-click on the related cell on column D (Initial Score). A “X” will be automatically added and the adjacent cell will reflect the proper value. When the worst answer is selected, the adjacent cell will insert the value “2″ and the cell will turn red. These questions must be reviewed and a valid mitigation solution must be found before the flight. At the end of the checklist the sum of the scores and a “SAFE”, “CAUTION” or “HIGH RISK” advice is reported. After scoring the initial pre-flight situation, valid mitigating actions must be identified and applied for at least those questions scored with a “2″. Proper mitigation action must be written on column “F” and a new scoring must be done on column “G”. The related final score and position on the graph are automatically updated.
When a cell is selected in column “D” (Initial Score) the related “X” is inserted both in column “D” and “G” (Final Score). In this way people can change only mitigated questions in column “G”, without scoring all the other questions.

Important note:

 This tool is not foolproof. The tool has been designed to allow people to change the checklist as much as they like. For this reason there are few protections in the excel sheets; in adding or deleting questions or lines it is possible to irreparably change the checklist configuration. These are some helpful hints:

  • Always keep an untouched copy of this file to restart with if something goes wrong.
  • When designing a customized checklist keep saving copies of the file with different names during your work. When using the macros (buttons) there is no way to  undo the action.
  • Do not insert or delete questions or single lines manually. Some controls could be erased and the automated parts of the sheet maynot work properly.
  • Do not erase or change rows 1 to 3 and column “A”.  They are used for the “Insert” and “Delete” macros.
  • Do not change or delete columns “M” to “Y”. They are used for the graph construction and control.

This tool has been developed by the EHSIT (European Helicopter Safety Implementation Team) – Specialist Team in Ops and SMS. Operators, pilots, technicians are free to use and change the present tool for their needs. This tool, part of it or modifications of it can be distributed provided it is not used for commercial purposes.

Pre-departure Check List Adapted for Law Enforcement Operation

The Airborne Law Enforcement Association has released an adapted version of the Pre-departure Risk Assessment Check List, adapted and modified for typical law enforcement operation. It can be downloaded from here.

Category Management System (SMS)


the US Helicopter Association International (HAI) produced a 30-minute video developed and takes us through the 12 principles of a functioning SMS.

The video is available on the HAI website.

Category Other sources, Videos

IHST helicopter SMS Toolkit

The Introduction provides a summary of why the Toolkit was developed; it addresses the need for an SMS and describes what it is. The rest of the Toolkit is broken down into 4 chapters:

  • Chapter 1 – Identifies policies, procedures, and human responsibilities that organizations use to capture and then achieve their desired level of safety. Policies characterize the nature and performance of an organization whilst procedures define how to execute these policies. The section on human responsibilities identifies the duties, responsibilities, authority, goals and objectives that impact an SMS.
  • Chapter 2 – Identifies the theories and philosophy behind creating an SMS program that emphasizes the use of 12 core elements in designing an effective SMS plan. These elements include the objectives and expectations which are core to a robust and functional SMS.
  • Chapter 3 – Organised, systematic guidelines are provided that can be followed over time to implement an SMS. A checklist for the 12 elements will help to guide organizations in SMS preparation.
  • Chapter 4 – Contains a variety of resources to assist in designing an SMS manual for organizations wishing to establish an SMS. It includes a definition of terms, checklists and a CD containing examples of forms used in implementing and managing an SMS.
Category Other sources

The future EASA rules on Management Systems

The EHSIT ST on SMS and OPS invited EASA Rulemaking to provide an update during its last meeting in October. The presentation on the future EASA rules on Management Systems is available.

For more information, please visit the:


EHEST Safety Management Toolkit
An EHEST Manual and Toolkit will be published in  the second semester of 2012 for comments. This Toolkit is being developed for the Complex Operators by the EHSIT to comply with the future European rules regarding the management of safety. The Toolkit includes an example database of typical helicopter hazards, which can be used as a starting point by the operators for hazard identification and risk assessment.

Present and future EASA Rules on Management Systems
COMMISSION REGULATION (EU) No 290/2012  of 30 March 2012 has introduced Part-ORA / aircrew. See Section II Management, ORA.GEN.200 Management system. For information on other forthcoming rules on Management Systems please refer to the EASA Flight Standards page and EASA Safety Management page.

Category News